Twelve automations, each EUR 3,950.
These are the twelve processes we meet most often at companies of 10 to 250 people. If yours is not listed, it is usually a variant, and if not, we will say so.
Three kinds of automation, in plain English: a script always does the same thing (invoice in folder A goes to folder B). A workflow follows steps with decisions (mail in, recognise the type, make a draft). An agent may choose for itself which steps are needed, within limits you set. Everything in this catalogue is a workflow; we build agents under Bespoke work.
The catalogue
| Automation | Starts when | Works with | Hours per week | Live in | Price |
|---|---|---|---|---|---|
| Quote generator | Request by email or web form | Outlook or Gmail, Exact, Moneybird or AFAS | 6 to 12 | 15 workdays | EUR 3,950 |
| Mailbox sorting and draft replies | Every incoming email on a shared mailbox | Outlook or Gmail, your CRM | 5 to 10 | 15 workdays | EUR 3,950 |
| Reading purchase invoices | Invoice as a PDF in the mailbox or a folder | Exact, Moneybird, AFAS, Twinfield | 4 to 8 | 15 workdays | EUR 3,950 |
| Lead follow-up | New lead in the CRM, a form or a Funda enquiry | HubSpot, Pipedrive, Teamleader, WhatsApp Business | 3 to 8 | 15 workdays | EUR 3,950 |
| Scheduling and confirming appointments | Request by email, phone note or form | Outlook or Google Calendar, your planning tool | 3 to 6 | 15 workdays | EUR 3,950 |
| Weekly report from multiple systems | Every Monday at 07:00 | Exact, CRM, Google Ads, Meta, Excel | 2 to 5 | 15 workdays | EUR 3,950 |
| Answering customer questions from your own documents | Question via website, email or WhatsApp | Your manuals, price lists, terms and conditions | 5 to 15 | 15 workdays | EUR 3,950 |
| Onboarding new employees | Contract signed in the HR system | HR system, Microsoft 365 or Google Workspace | 2 to 4 | 15 workdays | EUR 3,950 |
| Orders from web shop to production | New order in WooCommerce, Shopify or Shopware | Web shop, ERP or planning, label printer | 5 to 12 | 15 workdays | EUR 3,950 |
| Job postings and first screening | New vacancy or incoming application | ATS, email, LinkedIn | 2 to 6 | 15 workdays | EUR 3,950 |
| Content production from your own material | New case study, blog or product photo | LinkedIn, Instagram, your CMS | 3 to 6 | 15 workdays | EUR 3,950 |
| Meeting notes to the CRM | A call or meeting that has just ended | Teams, Google Meet, phone, CRM | 3 to 7 | 15 workdays | EUR 3,950 |
Per automation: what it does
Quote generator
Starts when Request by email or web form. Works with Outlook or Gmail, Exact, Moneybird or AFAS. 6 to 12 hours per week.
An installation company with 30 requests a week: the request is read, items and quantities are recognised, and the quote is waiting as a draft in Exact with the right price list. A colleague approves and sends it.
Mailbox sorting and draft replies
Starts when Every incoming email on a shared mailbox. Works with Outlook or Gmail, your CRM. 5 to 10 hours per week.
Mail is sorted by type (question, complaint, invoice, spam), gets a label and a draft reply in your tone. Nothing goes out until someone presses send.
Reading purchase invoices
Starts when Invoice as a PDF in the mailbox or a folder. Works with Exact, Moneybird, AFAS, Twinfield. 4 to 8 hours per week.
Supplier, amount, VAT and cost centre are read out and prepared as a booking. Deviations from the purchase order go to a person.
Lead follow-up
Starts when New lead in the CRM, a form or a Funda enquiry. Works with HubSpot, Pipedrive, Teamleader, WhatsApp Business. 3 to 8 hours per week.
A personal message within two minutes, a task for the salesperson, and a reminder after three days without a reply. The salesperson sees everything in the CRM.
Scheduling and confirming appointments
Starts when Request by email, phone note or form. Works with Outlook or Google Calendar, your planning tool. 3 to 6 hours per week.
A proposal of two time slots based on region and availability, confirmation by email or WhatsApp, and a reminder the day before.
Weekly report from multiple systems
Starts when Every Monday at 07:00. Works with Exact, CRM, Google Ads, Meta, Excel. 2 to 5 hours per week.
Figures from four sources in one report with three sentences of commentary per client, in your mailbox before the week starts.
Answering customer questions from your own documents
Starts when Question via website, email or WhatsApp. Works with Your manuals, price lists, terms and conditions. 5 to 15 hours per week.
Answers come only from your own documents, with sources. If the system does not know, the question goes to a colleague.
Onboarding new employees
Starts when Contract signed in the HR system. Works with HR system, Microsoft 365 or Google Workspace. 2 to 4 hours per week.
Creating accounts, sending documents, scheduling the first working day, assigning a buddy. A checklist that ticks itself off.
Orders from web shop to production
Starts when New order in WooCommerce, Shopify or Shopware. Works with Web shop, ERP or planning, label printer. 5 to 12 hours per week.
Orders from several web shops in one production list, delivery notes and labels without retyping, exceptions flagged.
Job postings and first screening
Starts when New vacancy or incoming application. Works with ATS, email, LinkedIn. 2 to 6 hours per week.
A job posting in your style from a role profile, applications summarised on four criteria, acknowledgement of receipt sent straight away.
Meeting notes to the CRM
Starts when A call or meeting that has just ended. Works with Teams, Google Meet, phone, CRM. 3 to 7 hours per week.
Summary, action points and follow-up appointment in the CRM, on the right customer. The salesperson checks it in thirty seconds.
What happens in 15 workdays
EUR 3,950 excluding VAT. Fifty per cent at the start, fifty per cent on delivery.
- One automation from the catalogue, live in your systems
- 15 working days: intake on day 1, design on day 3, first version on day 10, live on day 15
- One feedback round with the team that will use it
- Documentation and handover: workflows, prompts and accounts in your name
- If it overruns, that is our risk, not yours
When we say no
It goes in the Quickscan report, free of charge, with the alternative alongside.
- When the process takes less than three hours a week.
- When the input is different every time and there is no decision rule in it.
- When nobody is willing to review the exceptions.
- When your data cannot be taken out of the system.
- When a standard tool at EUR 30 a month does the same.
Yours, and secure
Two commitments that are in every quote, and how the data flows.
Ownership
- Workflows, prompts, accounts and code in your name, in your own Git.
- Documentation at handover that lets another party carry on.
- Maintenance can be cancelled monthly.
- If you ask us to leave, we are gone within one working day and everything keeps running.
Security
- EU hosting as standard; models through EU regions or European providers.
- Data processing agreement with every project, read it here.
- IBANs, BSNs and names masked before a language model sees anything.
- A person approves whatever goes out the door. Every run is logged.
- Exact, AFAS or Twinfield
- Outlook or Gmail
- CRM and planning
- IBANs, BSNs and names removed
- Every run logged
- In your name, in your Git
- EU region or European provider
- API use, no training on your data
- Swappable per task
About Sprints
To servers in the EU. By default, automations run on EU hosting and we use models through EU regions or European providers. IBANs, BSNs and names are masked before a language model sees anything. A data processing agreement comes with every project and is published on this site.
Start with the Quickscan
Three minutes. You get a report with three processes, hours per week and a price. No obligation.
Or get to know us.
Content production from your own material
Starts when New case study, blog or product photo. Works with LinkedIn, Instagram, your CMS. 3 to 6 hours per week.
From one case study come three LinkedIn posts and a newsletter item in your house style, as drafts, ready for an editor.